“Amateurs sit and wait for inspiration, the rest of us just get up and get to work” -Stephen King
It has been said that productivity is not an accident, but rather a commitment to efficiency and effectiveness insomuch that you can produce consistent quality results.
Realistically however, we cannot expect ourselves to maintain the same consistent strain in productivity day in and day out as there are occasional days wherein we would feel more sluggish than usual. As a result, this same sluggishness would then cause our productivity and efficiency efforts to dip. This is particularly true for individuals who work from home–in bedrooms especially. Unless you work in an office or have a designated space in an office for rent in BGC elsewhere, chances are you would largely be confined to a domestic environment with only a desk for a makeshift workspace. In this regard, you would then be perpetually surrounded by an environment that makes you relaxed rather than inspired to work which is rather counterintuitive in a working space–even when it happens to be at home. However, this does not have to be the case as with your committed effort to spruce up and organize your space, you can get more done. So, start the new year right and spend a few hours cleaning or even dedicate a day to organizing and getting a firm handle on your home office this weekend. Here are some of the simple tips that will show you how you can get started on this endeavor and would walk you through each step throughout the entire process. When all of it is done, you can certainly get more done in less time and who knows? You might even be able to see what the tops of your desks looked like once upon a time:
Get an organizational system in place
Before picking up the dusting brush and wiping cloth, it is imperative that you get an organizational system in place first to ensure that your organizing efforts would not be futile. Take note: Every single thing you pick up from your desk or off the floor needs a designated storage place to be put in. In this regard, you need to have a rational system for organizing everything you have in and on your desk. Some of the tools you can utilize to organize your office would include an inbox where you can put all of your paper files and documents. However, keep in mind that this is not a permanent storage container which means that you cannot have any paper document sitting in there for more than a week. Next you need a trash basket, a shredder and a recycling container and lastly a filing cabinet.
Sweep your desk clean
Cleaning your home office is to help you get organized and one of the best ways to do that is to begin with your desk. If you have not done any sprucing up lately or started on any organization endeavor, there is a likely chance that your desk would be buried under stacks upon stacks of documents, office supply clutter and random post-its here and there. To start off, your desk should be devoid of everything except for your computer, printer and your desk phone. If you have not seen the surface of your desk in a while, think of this as an opportunity to do some cleaning up. From there, go through every item that was once on your desk and consider how often or how infrequent you use it. If you have never used it, then you might want to put it aside and prioritize only those office supplies you see yourself using on a regular basis.
Organize your filing cabinet
If you wish to free up precious space in your home office, invest in a good filing cabinet that allows you to store your documents. Apart from ensuring that these documents can be secured through lock and key, be sure to invest in a fireproof one to guarantee your documents will stay intact in the event of a fire. Some of the things you should store here are birth certificates, marriage certificates, passports, titles, car titles and the like. If you wish, you can also keep these in your bank’s safety deposit box. To maximize storage space, organize the things and documents within and make sure you buy a four-drawer filing cabinet. File your documents accordingly and do not simply pile papers upon papers in there or you might as well forget about buying the filing cabinet. Create a system for which you can organize your files. Whether it is numerical, color-coded or through priority is entirely up to you. Just ensure that the system works for you and to have every file appropriately labeled and place in the proper place. Remember, you should not have to spend more than five minutes just looking for a single document.